Registration & Checkout Volunteers

Sign up to volunteer for the next event

Thank you for sharing your time and skills with the Repair Fair community! Please read the following prior to the event.

If you are unable to make the event, please adjust your Eventbrite registration or email RepairFairOregon.org so we can plan accordingly. On the day of the event:

  • Arrive at least 30 minutes before the event begins to get settled and oriented.
  • Complete a liability waiver/volunteer agreement when you arrive.
  • Fill out or find your nametag.
  • We will do an orientation about 15 minutes before the event starts.
  • Enjoy available refreshments.

Set up registration/information tables

  • Set up the registration table with WAIVERS, TICKETS, ITEM TRACKING SHEET, SCALE, PENS/PENCILS, donation jar and a paper pad to take notes on improvements that can be made.
  • Set up information table (may be at separate area) with email sign up list, flyers, clipboards, etc
  • Check that items are not a prohibited item (gas powered, firearm, dangerous, etc).
  • Have each participant read and sign RELEASE FROM LIABILITY
  • Check legibility of RELEASE FROM LIABILITY. If complete & legible, keep at registration table.
  • Fill out Repair Ticket with: Date (if not already entered), Name, Time in (clock), Item description, issue with item, Weight (scale), Log the item (s) into the main item tracking sheet.
  • Give Repair Ticket to participant and direct to appropriate Fixer Station. If monitor volunteers are available, they can direct attendee to correct fixer location.

* If participants bring more than one item, they may have only one item fixed at a time. After their first item is fixed and they check out, they may come back to the Check In Table to submit another item.

Check out and hold table:

Depending on volunteer availability and/or layout, there may be a separate check-out area.

  • Ask attendees to fill out survey on back of ticket and drop them in basket
  • Monitor hold table. When the event is busy and too many items are in the queue, the hold table is where the attendee can set the item with the ticket.  The monitor will make sure items are seen in the correct order, can track which fixers are available and will let the floater know which items should go next.

Floater/Monitor

  • Greet people at the door or in the hall and explain the event/process
  • Watch for prohibited items, especially before a person stands in the Check In line
  • Check with Fixers for on-going needs
  • Shuttle Laptop for online searches between Fixers & Check Out Table
  • Engage with Participants
  • Take photographs – please ask permission of parents if children in photo
  • Tidy refreshment area